University Relations and Marketing Executive Assistant

Corvallis, Oregon, Internal Job Number: P07609UF Description: University Relations and Marketing is seeking a University Relations and Marketing Executive Assistant. This is a full-time (1.0 FTE ), 12-month, professional faculty position. The position of University Relations and Marketing Assistant reports to the Vice President of University Relations and Marketing.

As a division, University Relations and Marketing ( URM ) is responsible for promoting the mission and goals of Oregon State University ( OSU ) to internal and external constituencies throughout the state, nation and world. The role of the Vice President is to strategically guide these overall efforts and to serve as a key university administrator in support of the President, Provost and University’s strategic plan and as an administrative collaborator with university colleagues across campus, as well as with the OSU Foundation and the OSU Alumni Association. URM is committed to engage in and help lead socially just and inclusive marketing, communications and public affairs in support of the OSU’s commitment to diversity and inclusivity.

The Vice President also serves as the chief spokesman for the University. The University Relations and Marketing Assistant provides critical executive, project and operational support to the VP for URM in addition to serving as a strategic thought partner and serves as a liaison for division staff, senior leadership, faculty and staff on behalf of the Vice President. Some of the Assistant’s responsibilities are of a highly sensitive and extremely confidential nature, including human resources matters, crisis communications and crisis management, sensitive public affairs matters and strategic university administrative decisions.

Key areas of accountability include planning, coordinating and administering activities across URM areas; and developing, coordinating and advising on policy and processes related to media relations, corporate communications, brand communications and creative, website development, marketing research and analytics, integrated marketing communications and digital marketing. The University Relations and Marketing Assistant is expected to demonstrate leadership and to be a contributing member of the VP for URM’s leadership team. Minimum Qualifications (Staff) / Guidelines (Faculty): Typically requires Bachelor’s Degree in related field.

Substantial executive administrative support experience, with progressively increasing responsibility, at an institution of higher learning or other similarly complex institution. Requirements : Bachelor’s degree in any field. Minimum of three years of experience in a position with comparable duties in a similarly complex and confidential environment.

A demonstrable commitment to promoting and enhancing diversity, equity and inclusivity. Demonstrable ability to: Take initiative, exercise sound judgment to make decisions, with the ability to anticipate the needs of the unit and proactively problem-solve. Communicate both effectively and diplomatically, prepare and edit documents and presentations.

Effectively manage complex scheduling needs with attentiveness to detail and accuracy. Engage professionally with people from all levels within the University, and with individuals outside of the University, including, on occasion, individuals who have complaints or concerns. Successfully plan, prioritize, and manage simultaneous projects, often within strict deadlines, and to manage multiple tasks and shifting priorities while coordinating a high volume of incoming work.

Provide exceptional customer service to a wide range of constituents. Understand budget reports, fiscal planning and monitor a complex budget. Demonstrated commitment to maintaining confidentiality, discretion, and diplomacy Demonstrated proficiency in using the MS Office Suite (e.g., Word, Excel, Office 365, and PowerPoint) and web browsers (e.g., Internet Explorer, Mozilla Firefox).

Ability to accommodate situations related to media or special events; ability to work quickly and under pressure, including outside of ordinary business hours. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Type: Professional office work environment within 6th floor of university’s Kerr Administration Building. 8 a.m. to 5 p.m., although earlier or somewhat later office hours are sometimes requested. Additional Salary Information: Salary is commensurate with skills, education and experience.

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